How to Plan a Month of Content with Trello (My Simple System for Consistent Posts)

Let’s be honest...content can be exhausting.
Posting on the fly. Scrambling for ideas. Starting at a blinking cursor with zero inspiration.

If you’ve ever said,

“I know I need to post consistently... but what the heck do I say?” then this blog post is for YOU.

Today, I’m breaking down exactly how to plan a full month of content using Trello, the free tool I use to organize everything from Reels and captions to email newsletters and promotional campaigns.

This isn’t about making your content perfect.
This is about making it repeatable and profitable, without burning out.

Grab your coffee, open your Trello board, and let’s get your content life together

Why I Use Trello to Plan My Content

Trello is a visual planning tool, basically a digital bulletin board where you can:

✅ Create boards for projects
✅ Organize cards into categories (lists)
✅ Drag-and-drop content ideas
✅ Add images, due dates, and labels
✅ See your entire content plan at a glance

I use Trello to plan:

• Instagram posts

• Reels

• Email newsletters

• Product promos

• Lead magnets

• Weekly themes

And the best part? It’s FREE. No spreadsheets. No complicated software. Just drag, drop, and done.

The 4-Post Content Rhythm That Keeps Me Consistent

Before we dive into building your Trello board, let’s talk strategy.

I use a content rhythm that’s simple, effective, and designed to convert followers into buyers.

It’s called the 4-Post Content Rhythm:

1️⃣ Personal / Relatable

Let people see the real YOU.
👉 Share your story, beliefs, behind-the-scenes, or a “real life” moment.

2️⃣ Educational / Helpful

Show off your expertise.
👉 Teach something simple your audience can apply right now.

3️⃣ Engagement / Conversation Starter

Get them to comment, DM, or save.
👉 Ask a question, give two options, or run a poll.

4️⃣ Promotional / Call-to-Action

This is where you SELL (without sounding salesy).
👉 Point them to your product, freebie, or program.

Pro Tip: Add a 5th post type for Reels or TikToks!
Use a “Reel of the Day” bucket for short-form video with a hook + CTA format.

How to Set Up Your Trello Content Board

Now that your content rhythm is locked in...let’s build your Trello board.

If you want to skip this part and just grab my template → [Drop “TRELLO” in the comments and I’ll send it to you!]

Here's how to build it from scratch:

Step 1: Create Lists for Each Post Type

• Personal / Relatable

• Educational / Value

• Engagement

• Promotional

• Reels (Optional)

• Monthly Promotions

Step 2: Add Weekly Themes (Optional)
Want to stay even more organized? Add a “Weekly Themes” list where you outline:

🗓 Week 1 – “Mindset & Motivation”
🗓 Week 2 – “Behind-the-Biz”
🗓 Week 3 – “Teach Something”
🗓 Week 4 – “Promote My Offer”

Step 3: Create Cards for Post Ideas
Each Trello “card” = 1 piece of content.
Inside each card, you can add:

• Your caption

• Your image idea

• Notes for your graphic

• Your CTA

• Scheduling date

Step 4: Use Labels to Track Progress
Example labels:
🟡 Idea
🟢 Ready to Post
🔵 Scheduled
🔴 Needs Graphic

This helps you visually manage where everything stands, even if you’re batching multiple weeks in advance.

My Weekly Batching Schedule (No Overwhelm Needed)

Consistency doesn’t come from willpower, it comes from a system.

Here’s my simple weekly batching schedule to keep content flowing:

Monday: Pick Your 4 Posts

Go to Trello → Pick one post for each content bucket.
(You already did the hard work, the ideas are there!)

Tuesday: Write the Captions

Write or voice-dictate your captions.
Use ChatGPT to help you polish them up!

Wednesday: Create the Graphics

Head to Canva and design your posts.
Use your brand colors, photos, and make it scroll-stopping.

Thursday: Schedule the Posts

Use the Meta Business Suite or Stan Store to auto-schedule your content across Instagram and Facebook.

Friday: Film 1–2 Reels (Optional)

Record short-form video to boost reach.
Save them in your phone’s drafts or post right away.

Watch the Full Tutorial on YouTube

Want to see my Trello board live in action?

I walk through every step, show you the post rhythm, and show you how to duplicate my entire board!

Curiosity Corner

Did you know most people scroll past content in under 3 seconds?

That’s why batching with intention + strategy is key, it keeps your posts sharp, scroll-stopping, and SELLING… even while you sleep.

Let’s Recap:

Here’s what you now have in your toolkit:

✅ A 4-Post Content Rhythm you can use every single week
✅ A Trello system that keeps you organized and focused
✅ A batching flow that takes just 1–2 hours per week
✅ The confidence to actually enjoy creating content again

Ready to Simplify Your Content?

Want my exact Trello board + plug-and-play system?
Drop “TRELLO” in the comments or head HERE to grab it instantly.

And if you want my help building a full digital business...
Join us inside Online Profit Mastery Academy (it’s totally FREE to start).
You’ll get templates, content calendars, and coaching to keep you moving.

Let’s stop guessing what to post and start building a business that sells while you sleep.